PROJECT MANAGEMENT

LIT will undertake activities to ensure sound management of the project and perform the duties of authorising officer and Coordinator of the project. The PMC will measure the progress and results of the specific activities during their realisation of the project in each organisation using performance indicators established by the Evaluation Working Group (EWG).  The EWG will evaluate all possible incoming problems and their impact on project activities. It will address and evaluate problems such as delays, lack of resources, underestimated necessary efforts and any other risks or problems which inhibit the delivery of IL programs and will propose possible solutions. Resolution may be aided by improving management and organisation of activities or by re-clarifying project procedures.

DIREKT has a very clear Monitoring and Management plan and management structure to ensure permanent and effective communication and reporting. The PMC is responsible for the control of the administrative and methodological aspects of the project. The PMC consists of members from all partners in the project. There is an LIT Project Management Team consisting of the Project Leader (PMC Chairperson); Project Coordinator; Finance Coordinator. Under PMC there are various Working Groups (WG’s) DSWG, ILTWG, ILMWG, EWG – whose work is to ensure all the deliverables in the project are highlighted and met on time. All products, results emanating from WG’s must be communicated to and ratified by PMC. Roles, methods and day to day operations will be defined by the Consortium agreement.

In addition to the PMC meetings involving all partners (1 meeting per year over 3 years), the Project Management Committee (PMC) will hold regular monthly project management meetings covering progress towards objectives, coordination and financial control. The regular meetings, supplemented by further ad hoc contacts as necessary, ensure timely tender procedures and purchasing and distribution of resources to all partner universities.

EU partners will conduct termly video conference and monitoring and evaluation visits.  Each EU partner will create Evaluation Reports to be forwarded to the Grant Holder after each termly monitoring video conference and after each monitoring visit.

Final Decision Making and Conflict Resolution is the responsibility of the PMC; the PMC will be responsible for:

 – Control of the administrative and methodological aspects of the project.

– Monitoring and evaluation of project phases including communication regarding expectations of partners and stakeholders and with declared objectives.

– Intervention for problem solving.

All decisions of Working Groups (DSWG, ILTWG, ILMWG, EWG) must be ratified by the PMC as the decision making body of the Consortium.

COOPERATION AND COMMUNICATION

The Coordinator of the PMC (LIT) ensures that the project objectives are clearly highlighted and met and implements procedures for the efficiency of the project. PMC conducts coordination meetings, once a year, 4 days, every year & conducts monthly management meetings (Web Conferences).  The PMC steers the project & intervenes as necessary to readjust the project to the context, ensure consistent communication between partners and the organisation of Committee meetings.

Working Groups are formed to ensure that the specific roles and tasks are distributed effectively:

Didactic and Scientific Working Group (DSWG)

Information Literacy Training Working Group (ILTWG)

Information Literacy Module Working Group (ILMWG)

Evaluation Working Group (EWG)

Local activities of partner universities and non academic/society partner (e.g. exchange of information, training, equipment etc.) are supported by the contact person for each partner. The contact person champions and highlights the project objectives & coordinates human resources for the success for the project.   Working Groups ensure the various components of the project – management, development, quality control etc. are followed through effectively. Roles, methods etc are defined by the Consortium agreement.

Each partner is represented on each Working Group and Committee of the project.

Tasks are distributed equally and fairly as follows:

MRSU + KATU + NUST + LIT: Lead Preparation WP‏

TUD & UKF: Lead Didactic & Scientific Organisation WP

TPG & LIT: Lead Information Literacy Curriculum Training, Piloting WP

LIT: Lead Online IL Module Development

UKF: Lead Quality WP

NEICON + KSU + BIT + TPG : jointly lead Dissemination + Exploitation WP

LIT: Lead Management WP

Other RU, KZ & CN partners participate in Working Groups and form local committee structures to ensure the dissemination of project results and the implementation of project initiatives in PC universities and in society at large.  This is achieved through local program committees, the participation in design & delivery of the DIREKT Curriculum, running of Information Literacy trainings & workshops, trainings of trainers and by helping form networks of experts & enthusiasts in PC‘s Universities and locally to enable awareness and rollout of the new initiatives in RF, KZ, CH HEI’s and in Society.

Project ownership is ensured as both EU and PC institutions participate and contribute to the design and the implementation of the DIREKT Modular Curriculum although this process is led by EU partners, particularly TU Dresden & LIT.  EU partners also implement the English for Specific Purposes training as part of the DIREKT Curriculum Training.

PC institutions are involved in the design, pilot, evaluation, accreditation & dissemination of the DIREKT project & DIREKT Curriculum supported by RU partner NEICON & Associate Partners Arbicon, CSL (KZ), and CNIC (CN). They promote DIREKT in their universities, cities, regionally and will work together and disseminate at national level. A strategy for Cross Border Relations is drafted at the beginning of the project and agreed by all RF, KN, CN partners so as to ensure good cross border communication and dissemination incorporating Associate Partners.

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