LIT will undertake activities to ensure sound management of the project and perform the duties of authorising officer and Coordinator of the project. The PMC will measure the progress and results of the specific activities during their realisation of the project in each organisation using performance indicators established by the Evaluation Working Group (EWG). The EWG will evaluate all possible incoming problems and their impact on project activities. It will address and evaluate problems such as delays, lack of resources, underestimated necessary efforts and any other risks or problems which inhibit the delivery of IL programs and will propose possible solutions. Resolution may be aided by improving management and organisation of activities or by re-clarifying project procedures.
DIREKT has a very clear Monitoring and Management plan and management structure to ensure permanent and effective communication and reporting. The PMC is responsible for the control of the administrative and methodological aspects of the project. The PMC consists of members from all partners in the project. There is an LIT Project Management Team consisting of the Project Leader (PMC Chairperson); Project Coordinator; Finance Coordinator. Under PMC there are various Working Groups (WG’s) DSWG, ILTWG, ILMWG, EWG – whose work is to ensure all the deliverables in the project are highlighted and met on time. All products, results emanating from WG’s must be communicated to and ratified by PMC. Roles, methods and day to day operations will be defined by the Consortium agreement.
In addition to the PMC meetings involving all partners (1 meeting per year over 3 years), the Project Management Committee (PMC) will hold regular monthly project management meetings covering progress towards objectives, coordination and financial control. The regular meetings, supplemented by further ad hoc contacts as necessary, ensure timely tender procedures and purchasing and distribution of resources to all partner universities.
EU partners will conduct termly video conference and monitoring and evaluation visits. Each EU partner will create Evaluation Reports to be forwarded to the Grant Holder after each termly monitoring video conference and after each monitoring visit.
Final Decision Making and Conflict Resolution is the responsibility of the PMC; the PMC will be responsible for:
– Control of the administrative and methodological aspects of the project.
– Monitoring and evaluation of project phases including communication regarding expectations of partners and stakeholders and with declared objectives.
– Intervention for problem solving.
All decisions of Working Groups (DSWG, ILTWG, ILMWG, EWG) must be ratified by the PMC as the decision making body of the Consortium.